How to Compress or Shrink a ‘Word File’? – Facilitate the Sending of Files

Microsoft Word is a fundamental program that should be on every computer, thanks to its multiple functions it is possible to draft documents in a professional way.

However, sometimes it is necessary to reduce the weight of a document, so pay attention to this tutorial, as you will learn how to compress or shrink a Word file, so that you can easily send them.

Why is it important to compress or reduce the size of a Word file?

Compressing some files is a process performed to reduce the size or weight of such files without losing quality, so that they take up less space on the device and to facilitate delivery to other sources.

Hence its importance, in fact, some applications set the weight or size of the files that can be shipped. Therefore, when the established quantity is exceeded, it is necessary to compress them in order to avoid having problems at the time of shipment.

How can I compress a file in Word?

In that sense, in this article we will teach you how to compress a file in Word from different operating systems on your PC, using applications or online. Besides that, you will learn some ways to reduce file size. Pay attention to the following aspects:

From Windows

If you have a Windows 8 or 10 computer, you can easily compress the Word file no need to download a program. To do this, you must do it as follows: first, find the document you want to compress, then right-click on it and click on ‘Send to’, which you must select ‘Compressed folder (Zip)’.

Using Mac

In the case of having a Mac device, the steps to reduce the size of a Word document are the same. Therefore, follow the directions mentioned and easily compress the file. Once ready, you will get it in the same folder as the original file.

WinRAR tools

The WinRAR program is an additional option that you can use to compress and decompress large files. If you already have it installed on your computer, the first thing to do is select the file, right click and choose the option ‘Add to file’. Then, a menu with different options will be displayed, at this point, select Compress in Zip format and that’s it.

Online form

Another very useful external tool for compress files for free is Wecompress, you can enter the Wecompress website from any browser. After logging into the server, click on the + icon to upload the document, a window will appear that allows you to search for the file on your computer.

After selecting it, wait until the program compresses it. As long as it finishes, it will show you the percentage of compression detailing the weight and size of the file. Finally, click on ‘Download’.

How can I reduce the size of a Word file?

One of the amazing features of Word is to copy and paste images into your document. However, inserting these images can increase the weight of the file, so compressing them is an excellent option to reduce the size of the file. Therefore, below we will tell you how to reduce its size in different ways:

Convert document to .docx

The first option is to convert the document to .docx, and you can easily do it online via Wecompress. Thanks to it, you can compress a file in any format, depending on your needs, for example, .doc or .docx.

Delete the fonts

Get rid of fonts from a file in Word, is a different way to reduce the size of your document. Word has the particularity of saving these fonts, so that when we open the file it can be read without difficulty.

However, you can desenable this option by clicking File, then, go to Options and click on Save and uncheck, after which, uncheck ‘Embed fonts in file’.

Compress images

Compressing images within a document is another way to reduce their size, so facilitate shipping them through other programs quickly.

To do this, click on the image and go to ‘Format’, now click on Compress image and select ‘Apply only to this image’ and select ‘Remove cropped areas from images’. Finally, click OK.