How to Make a Digital Signature in Microsoft Word – Add Signature to Word

Personal signatures are an indispensable element for all kinds of legal and commercial processes. In view of the digitization of all important aspects in the business world, it is now more necessary than ever to have a digital signature, which has various uses and benefits. Using Microsoft Word you can make your own digital signature.

Among the many features offered by the Microsoft 365 suite of office programs is the creation and insertion of signatures. You can create your digital signature with various methods and use it in multiple formats. Learn to use this feature of Word and catch up with the business world using your digital signature.

In what ways can a Word document be signed?

Creating your own personal signature in a digital environment is very simple. exist two methods to make a digital signature that you can translate into a Word document. Next, discover what they are and how to use them to have a digital signature or transfer your handwritten signature to any digital document.

Add a scanned signature

You can use a scanner to digitize a document with your signature on it and extract it using transparent image format within your document. Alternatively, you can take a photo of your signature with the Microsoft Lens app to scan.

Use a digital signature

Another way to create a digital signature is using Word’s drawing tool to create a signature using the pointer of your computer or the touch screen of your device. There are a variety of options on the top ribbon that will allow you to adjust the thickness, color and style to fully personalize your digital signature.

What are the steps to insert a signature?

Once you have created your digital signature, whether it is scanned, photographed or designed from Word, you can insert it into any of your Office documents, regardless of the format. We explain the procedure to do it with the two most used programs of the Office suite.

Word

On the ribbon, go to the ‘Insert’ tab. On the right side of the ribbon you will find the option ‘Add a signature line‘. In the pop-up window you can configure the parameters and data of your signature or insert a pre-designed signature in image format. You can also add other digital signature services to import your signature.

Excel

Although the format of the documents seems to vary greatly in contrast to Word, the process is exactly the same. You mark the cell where you want to add the signature and insert it using the image format or, in the case of touchscreen devices, you enter it manually.

How is a digital signature created?

No matter what platform you use, you can use digital signatures from your cell phone or computer, locally or online and even in PDF files. Find out how to make a digital signature in any of these formats.

A PDF

From a PDF reader, like Adobe Acrobat, you can have digital signature services. You should only use the ‘Fill and Sign’ tool to insert an image of your signature. You can also insert the signature from Word and convert the document to PDF format.

On an iPhone

Using the ‘Markup’ toolbar, drop down the options and select ‘Add …’. You can use this function to draw a new signature or insert an existing signature. Then you press ‘Done’ and your signature will be recorded.

From Android

Using an application for PDF files, you can create and store personal signatures without the need to scan, making designs manually through the touch screen. You can find many options in the application store with different extra functionalities.

Online

Alternatively, you can upload a file and insert your signature online. Adobe, for example, offers this service. You just select the document you want to sign, upload it to the site, add the signature and download it again.

How to develop a digital signature with an image?

If you have an image of your handwritten signature on your computer, you can use the ‘Insert image’ option to insert it into your Word document. You will only need to cut it to reduce its volume and place it in any part of the document that suits you.