How to Make a Dropdown List Cell in Excel to Reduce Content – Complete Guide
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Drop-down lists in Excel are used with the purpose of reducing errors when entering information in a cell or range of cells in Excel, just by grouping the total data in any part of the spreadsheet.
The drop-down formula alternative in Excel is extremely useful for documents to be completed using indicators With the aim of reducing writing errors, it allows more precise percentages to be calculated and data filtering work easier. For example, when completing a list of invoices, you can place indicators.
To avoid problems in the selection and grouping of data. In cases like when in a column options are restricted to an amount of data constant and repetitive, we recommend making drop-down lists.
There is a wide variety of techniques for making drop-down lists since, automate responses through constant indicators, among these methods we have the following:
Excel also handles a menu called a context menu or a pop-up menu that appears when we press right click on any of the cells, this basically consists of displaying a series of common menu options.
In the case of drop-down lists, you can do them without having to execute so many formulas, simply by writing the categories to include in the first cells of the response column. Later, in order not to write the same thing repeatedly in the lower cells of the column, we recommend you press the right click, select “Choose from the drop-down list” and select the category of your preference.
If what you want is to give a more attractive appearance to your drop-down list, you can do the following: Enter the tab called Excel document programmer, select the insert option, choose a form control, position yourself on a cell, right click on the control, choose control format and define the range of categories you want to add to your drop-down list.
You can make conditional drop-down lists in Excel, that is, it allows you to select one category that will determine a series of specific subcategories.
To put it into practice you must: 1. Write the categories and subcategories of the double entry table on a sheet or part of the Excel document. 2. Make a drop-down list of the categories with the command “data viewer”. 3. Denominate the range of subcategories with the name of the category that encompasses it.
Next, 4. In a separate cell, use the SI conditional to relate the subcategories to the categories, for example with the formula = SI (C4 = ”category1”; rangename; SI (C4 = ”category2”; rangename2;…)., close all parentheses and hit Enter. 5. Open the option “data viewer” in the list of subcategories, copy and paste the format made previously in the “source” option.
If what you want is to automatically add a new data or category to your drop-down list, you must follow the following steps: Locate yourself in the list of categories previously created, select the cells with the total of the categories
Go to the home tab in Excel by selecting the option “Format as table” without choosing “the table has headers”, add the data you want in the cells below from the table and you will see the new data reflected in the cell configured as a drop-down list.
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