How to merge Microsoft Word documents – Easy Steps

Combining two types of the same file is generally easy. The format is easily translated from one document to another. If you merge a PDF with a DOCX file, the text will not look right. It can be cut off, the formatting will break in most cases, and you’ll need to remove trailing spaces and newlines. However, if you merge a DOCX file with another DOCX file, you will not have these problems.

Combine Microsoft Word Documents

You can open a Microsoft Word document, use the keyboard Ctrl + A to select everything, Ctrl + C to copy everything, and Ctrl + V to paste it into a different document. It’s easy enough, but Microsoft Word makes it easy to merge documents.

How to merge Microsoft Word documents

To combine two or more Microsoft Word documents with the built-in merge tool, follow these steps. Your documents can be located anywhere on your local drive. You just need to open the document you want to merge the other document into. The document that you are merging with another document does not have to be open.

1. Open the Microsoft Word document into which you will merge the other document.
2. Go to the Insert tab on the ribbon.
3. Find the Object button and click on it.
4. From the list, select From file.
5. In the file selection box that opens, select the document you want to merge.
6. Click Insert.
7. The content of the document will be inserted.
8. Repeat for all the documents you want to merge into the current Microsoft Word document.

Merge vs Copy / paste

You can always copy and paste the content of one Microsoft Word document into another. It may seem like an easier process to follow, and it is, given that it uses familiar keyboard shortcuts. The copy / paste method is only easier to use if you have small documents. With larger documents that have images and tables, it is a good idea to use the merge tool.

The merge tool will make sure nothing is left behind. If you are combining group work into a single file, this will prevent images, text, headings, tables, etc. from being skipped.

conclusion

The document merge tool allows users to insert other types of documents as well. It will work because everything will be copied, but if the document is not a DOCX file, you may need to correct the formatting of the text later. If you’re having trouble copying text from a PDF file, try the document merge approach. Microsoft Word has an excellent format rendering tool that you can use to correct the formatting of merged text.