How to Enter a Google Meet Meeting Correctly

Video conferencing platforms are widely used to carry out various activities today, among the most popular platforms you will find Discord, Zoom, Slack and Google Meet. In this post we will be talking about how to join a Google Meet meeting correctly, continue reading and learn how to do it.

Can everyone join a video conference on Meet?

In a similar way to what happens with other video conferencing platforms, Google Meet has various modes of use depending on the type of account the user has. So it will always be possible for you to join a meeting on Meet, but it will depend on certain conditions.

For example, if you have a free account, you can access meetings to which you are invited, as long as the meeting administrator supports your account profile.

If you have a Workspace or paid account will have better benefits, although it can also be limited depending on the configuration used by the administrator of the account that sends the invitation for the video conference. It is possible that on certain occasions you receive invitations that you cannot access, generating an error when trying to enter.

What kind of users are there on Google Meet and what privileges do they have?

As we have already mentioned, there are several types of users on the Google Meet platform, and each of these profiles has various benefits granted to improve the user experience. You will see below.

Personal accounts

It is the most basic profile that the Meet platform has, it’s free to use and you only need to have a Google account. This user profile has the following benefits and conditions to join a Meet video conference:

• You will be able to join all the videoconferences organized by any user with a basic profile, that is, a personal account.
• You will have access to those meetings organized by users with a Workspace account who have sent you an invitation, as long as the administrator of said workspace allows invitations to users of personal accounts.
• You can organize meetings and receive in your personal workspace those people you have invited and have personal accounts.
• Workspace account users whose administrators allow them to join meetings scheduled by users with personal accounts will have access to your meetings.

Google Workspace subscriber

To become a creditor of an individual Google Workspace subscription you must pay these benefits, now you will wonder what are those advantages that you will have compared to users with personal accounts, because we show you:

• Unlike the basic accounts, with this type of account you can access by invitation to meetings organized by users of personal accounts and individual Google Workspace accounts.
• Certain meetings scheduled by users with Google Workspace account that they have sent you an invitation.
• Google Workspace administrators regulate user interaction with accounts of this nature.
• You will have the possibility to invite users with personal accounts or Google Workspace accounts to join your Meeting, even those who have made a call to your meeting.
• Administrators must approve meetings that are scheduled outside of their domains.

Google Workspace for Education

You will be a user of one of these types of accounts as long as an educational institution that has paid for these accounts gives you access to one of them. Among the benefits and conditions of this type of profiles you have the following:

• The administrator of this type of account will allow and evaluate which meetings you can join, making the decision of the accesses that any person who is in the domain of this profile will have. For example, if an institution “X” has a paid domain, the administrator can give access or restricting the student to certain and certain meetings by subject.
• You can generally join any meeting that has scheduled users with personal or Workspace accounts, taking into account the settings and permissions granted by the administrator.
• Users who have created their Workspace for education accounts before May 9, 2021 can access meetings organized by Personal and Workspace account users. Users who created their Workspace accounts for education after the designated date will only be able to access meetings scheduled by users with Workspace accounts.
• If you are an administrator of one of these accounts you can grant various benefits such as allow meetings only between members of the same organization, between members of one organization and another, between users with personal and payment accounts. You could even configure the permission to register users who have not signed in to a Google account in a meeting.

How do you know if the conference is open for applications or if no one else can request to join?

If you have a link or code to join a meeting you have the possibility to request to join to it, although you will not be sure if it is available to receive more requests or not. This depends in principle on the type of account that the user who called the meeting has, since if the user has a personal account, they will have the right to accept a maximum of 100 participants.

A user with Individual Workspace account has up to 150 participants per meeting and a user with a Workspace Enterprise or Business account will have up to 250 participants.

In either case, when the meeting reaches the maximum number of participants, no more guests will be admitted. When you receive a link or invitation by code and it is not a planned meeting, it will be more difficult to know if the meeting is open or if it has already ended.

If you are the host, you should know how to create a meeting in Meet properly to send the invitation code or link to the users you want, in addition to correctly configuring the aspects and functionalities of the meeting so that your guests can access easily.

Why can’t you join a Meet meeting and how to fix it?

The main reasons why you cannot join a meeting held on Meet are related to the configuration made by the administrator, who can limit access according to the criteria you saw in previous sections, in addition, there is also the limit of participants according to the nature of the account.

100 person limit

The participant limit is one of the fundamental reasons why a certain user cannot participate in a meeting.

As it is a platform origin configuration that applies to personal or free-use accounts, it cannot be changed. However, the solution to this situation is sign up for a paid subscription that will admit a greater number of participants.

Internet connection

This is one of the most critical reasons that exist to prevent a participant from being able to join a meeting on Meet, and it is that being an online video conferencing platform, you will need to have a good internet connection.

So you don’t have trouble joining the planned meeting. So you should first verify that you have an internet connection to be able to participate in a Meet meeting.

In general Meet is a excellent option for your videoconferences, although it is not the only existing one, so if you want alternatives to this you can use Zoom to set up a video conference room and share with the people you want.