How to Set Up Automatic Responses in Outlook Easily

Outlook is one of the best email applications, for this reason it is recommended to create an account if you do not have one. It is an excellent alternative to Gmail, since it has functions as responses automatic, something that we will talk about next.

What should we take into account if we want to activate automatic responses?

There are many ways to configure your Outlook account, but when it comes to automatic responses, the most important thing is that they meet your needs. For example, if you want to send the answer because you are on vacation, it is essential that you let them know. Remember, the autoresponder must fulfill a function.

What are the most used Outlook autoresponders?

Automatic responses are free, that is you can write your message without limitations. In any case, if you have doubts about what to write, we can guide you by showing you some examples of how to write automatic responses.

• Thank you very much for contacting us! At this time we cannot respond to your request, but we will do it as soon as possible.
• At the moment we cannot reply to your message, we will do so as soon as we are available.
• Greetings! You are contacting us after hours, you can write to us from 8:00 am to 5:00 pm
• This email is no longer available, you can contact us via ‘[email protected]’.

How can we create our own automatic replies in Outlook?

The Outlook platform is very complete in relation to automatic responses. In turn, we can use this function directly from the configuration options. As for the creation of the response, it all depends on what you want, but it is recommended that the automatic response be friendly and eloquent.

What is the procedure to get the automatic replies in Outlook?

Automatic responses can be very useful if you plan a trip or you can’t answer your email. In turn, the process to activate these responses is very simple and you can do it in the following way.

And PC

First, you must enter the Outlook page, provide your information and log in. Once you are inside the platform, locate the configuration icon that appears above and to the right. After pressing on it, click on ‘See all Outlook settings’.

Within the configuration options, click on the ‘Mail’ section. At the end you will find ‘Automatic responses’, click on this option. You must click on ‘Enable automatic replies’.

Now, write your autoresponder message. Make sure the message is fit for purpose. In turn, you can configure automatic responses for a specified periodTo do this, you must activate the option ‘Send reply only during this period’. When finished, click on ‘Save’.

From the mobile app

Unfortunately the option to create automatic replies from Outlook not available in mobile apps. This means that the only way to activate this option is through the computer or the Outlook web page.

Don’t worry, if you configure the settings through your computer, the automatic replies option will remain activated even if you use the mobile version of the Outlook application. In any case, any change you want to make in this regard, you will have to do it from the computer.

How can we activate automatic message forwarding?

If you already have a message or automatic reply configured, but the option is not activated, do the following: Enter the Outlook platform from the website and click on the configuration options that you will find above and to the right.

Here, you need to click on ‘See all Outlook settings’, go to ‘Mail’ and then to the ‘Automatic replies’ option. The only thing left is to make sure that the option ‘Enable automatic replies’ is activated.

Remember that, from the configuration options, you can also apply settings how to create distribution lists for Outlook. In fact, this can be very useful. if you use it together with the automatic replies, although if you inquire on the platform, you will see that there is much more.