How to Manage Emails in Outlook and Gmail Folders Easily

The options to manage your documents, whether they are photos, videos or any other file, is a function that allows you to create folders, either in Gmail and Outlook. Seeing that it is a function that facilitates many tasks, in this article we want to show you how you can manage in folders and also the categories for them.

How do you create folders in email?

The main idea of ​​creating folders in email is to store and sort each email in folders separately available to do in Gmail and in Outlook. Now we are going to explain a few very simple steps that you must follow to create the folders on both email platforms.

Gmail

The way to create these folders in Gmail is very easy; First of all, you must open your Gmail account and when you are inside the platform go to the menu. Among all the options that you will find from your PC, search among the last ones for ‘More’ and among the options that scroll, look for the ‘New label’.

When you click there, a box will appear in the center of the screen where it will ask you to place ‘the name of the new label’ and without further ado, press ‘Create’.

Outlook

Creating a folder in Outlook is easy too; Once you are on the main page of your Outlook account, right click on ‘Inbox’. That way, you will see several options in a small box on the screen, where you have to click on the ‘New folder’ option, and give it a name that defines it.

What to do to group the emails I already have into folders?

Grouping or saving the emails that you already have in your inbox in folders is in order to organize them, for this you must have created the folder before. To do it in Gmail, from its main page, do right click on the email you want to group on the folder or label.

In the options that appear on the screen, select ‘Move to’ and in the next tab that appears, click on the folder that has the name you placed. If you are from your Outlook account and you have already created the folder where you are going to group, find the email you want to save and drag the mail into the folder.

Steps to follow to route new emails to specific folders

In case you want to direct the new emails that are arriving in your account to a specific folder in Outlook, you must create a rule in your account. This rule is created by right clicking on an email in the inbox and Find the option ‘Rules’, and then click on ‘Create rule’.

In the box tab that appears on the screen, check one of the boxes above; and in the last box also check ‘Move item to folder’. Once there you can select the specific folder in which you want it to be saved and press ‘OK’ to save the changes you made.

In Gmail look for the option ‘Create filter’ at the top of your inbox where you can select the folder where you want the emails to arrive. You also have to specify with a keyword for incoming emails, for example, the name of a bank.

What are the categories that you can have in your folders?

The categories that we find in the mail Outlook for folders are the color categories, a function that allows greater organization with our emails. These categories can be determined by the platform or you can also create one, and to place it you have to right click and select the ‘Categorize’ option.

The categories available in Gmail mail are the tabs that we see in a top bar over recent messages such as ‘Social, Promotions, Notifications and Forums’. To activate these categories in your account, go to the nut icon and go to ‘See all settings’ and then select ‘Received’ in the upper tab.

There, you will find all the categories in which you can save your folders in Gmail and to finish what you have done, select ‘Save changes’ and that’s it.