How to Create Folders in Outlook – Tutorial to Save Storage Space

After creating an Outlook account, the entire setup process follows. It is certainly something that we recommend, since Outlook’s strength is precisely its customization capacity. Given this, today we show you how easy it is create folders in Outlook to organize your mail and save space.

What are the default folders for the Outlook system?

Outlook has several default folders, don’t worry these folders cannot be deleted, since they play a fundamental role in the platform. If you want to know the default Outlook folders, they are the following:

• Inbox
• Unwanted mail
• Drafts
• Sent items
• Deleted elements
• File

How can you make new folders for your messages in Outlook?

Creating a folder in Outlook is simple, just go to the left section where the folders and other sections of the mail are located. If you go down a little, you will find the option ‘New folder’, click on this option and write the name of the folder.

There are clearly several options for setting up the Outlook account, but the basic process for the folder creation is the above. Without a doubt, creating folders can be useful, but it is best to have your mail organized and not create too many.

How can we save the attached files and delete the stored emails?

Unlike other mail services, Outlook presents an option with which we can filter emails with attachments. This option is located just above the emails, specifically in the ‘Filter’ option.

If you click on the ‘Filter’ option, you will see a set of functions, in this case you must click on ‘Attachments’. Immediately press on the attachment option, all emails containing files will be displayed.

To save all emails with attachments in a specific section, click on the option ‘select all messages’. You will find this option at the top, just to the left of the inbox (or section where you are). You will be able to recognize this option by its check mark (✔).

If you can’t find the previous option, don’t worry, just click on any email and then press the Ctrl + A keys to make the total selection. After selecting all the messages, click on the option ‘Move to’ and select the folder where you want to move the files.

Finally, you can delete the entire inbox, since emails with attachments will be saved in the folder that you selected before. In any case, before starting the process, it would not hurt to do a verification.

How to archive messages and activate email auto-archiving

The option to archive emails or items manually is present only for Outlook application from Microsoft on PC. The process to access this function is simple, just go to the ‘File’ section, where the configuration options are located.

Newer versions of Microsoft Outlook show the ‘Mailbox Cleanup’ option. Click on ‘Cleaning tools’. The cleaning options will be displayed, click on “Archive” to start the process.

Finally, select the folders / emails you want to archive, the place where they will be stored and make the rest of the pertinent configurations. When you finish, click on ‘OK’ and in this way an archive of your emails will be created.

Methods to free up storage space in your inbox

Unfortunately Outlook does not have a cleaning tool in its version of the browser, so we must do everything manually. Undoubtedly, the best thing to do to clean the Outlook tray is to delete old emails.

In any case, take your forecasts, make sure not to erase important information. For this, we recommend using the method that we show you in advance to switch folders to emails with attachments. In this way, you can delete emails without worrying about deleting relevant information.

On the other hand, if you use the Microsoft Outlook application, you can use tools such as Mailbox Cleanup that are useful for free up tray space. Still, it’s best to keep your mail clean by doing some manual cleaning.

Trick to save emails without taking up storage space

There are no tricks to save emails without taking up storage, since they all take up a portion of our space. If you filter emails with attachments, you can backup such files and delete emails. This will free up some space.

We insist, before eliminating anything, realize that it is not relevant. In the event that you make a mistake, there is a possibility of recovering your Outlook emails, but it is best to avoid these situations.