How to Create Labels with Mail Merge in a Word Document

The Microsoft Word program has many functions and one of the most useful is the correspondence label. The main purpose of this feature is to make it easier for you to send letters to multiple recipients. However, to use it it is necessary that it has a database. This you have to create and you must follow some essential steps. If you want work efficiently and professional, below you can see how it is done.

Besides just talking about how to create the labelsWe will also see what are the benefits of creating mail merge labels in a Word document.

What is a mailing label and what is it for?

A correspondence label is part of a tool that the Word program has. These are used so that, on a page, small-sized tables are generated in which enter data automatically. Specifically, the data of the different recipients are exported.

These must be recorded for to be able to enter the pictures. The purpose of this function is to allow you to send a document by e-mail or letter to several people. You must create a list, from which the data will be taken and will be transferred to the labels.

What are the benefits of creating mail merge labels in a Word document?

Maybe you want to expand your knowledge about Office programs, but this one in particular can give you some advantages. When sending any correspondence, the benefits you can obtain are the following:

• Time is saved since with a single step pyou can send the same to multiple people.
• By means of a list, you can have the facility to adjust the recipients, either to add or to remove.
• Once the list is made, you just have to send the correspondence and do nothing else.
• The contacts you have in Outlook they can be exported automatically. If the contacts do not appear, you can configure or synchronize the account to import their email addresses to another computer.
• Duplicate messages will not be sent and no contacts will be missing.

Steps to create mail merge labels in a Word document

If you want to create labels with Combination of correspondence and you don’t know how to do it, you may be a little stressed. If you want to send correspondence to the contacts you want at the touch of a button, this function will help you a lot. Now, we give you the steps you must follow to make the labels. You can achieve it in the simplest way possible.

Step 1: Start the mail merge

First of all, you must open a new Word document. In the upper menus, you can find one called _ Correspondence _. Press the _ Start Mail Merge _ option. Press the button _ Labels _ and then to the area _ Product number _. Finally, select the Envelope Number you require and click OK.

Step 2: create the list of recipients

When you have the labels done, make them visible on the option to view grids. The next thing you should do is create the list of recipients. To achieve this, you must press the button that says _ Select recipients _. Then you can create the new list using the table. In this, you enter data about the recipients, including contact information. Finally, click on accept.

Step 3: save the list of recipients

The next step is to save the list. After clicking on accept, a folder will appear in which you must place the name of the list. Later, press save. Finally, you can adjust the format in the section _ Write and insert fields_. You can also choose the details you want to appear in the format. When you have everything ready, you just have to click on accept.

An alternative that some choose is create a distribution list from Outlook. Some do not use the Outlook account much but the Gmail account, but it is possible to combine or synchronize both accounts. It is best to have your own Outlook account and if you don’t have one, it is best to register